FAQ

This page will gradually be filled with answers to important questions that the Examination Office regularly receives.

Registering for examinations

Registering for block courses

If a block course is offered during a semester, it is possible to register for the block course during the registration period for that semester.

If the block course does not take place until the registration period has finished, registration for the examination is also possible during the block course. Registration is done via the lecturer.

Optional modules

Completing additional optional modules

If you want to complete additional optional modules, i.e. more optional modules than your degree requires, you can partially choose which ones to use for your qualification and are thus listed on your certificate.

Please remember that you must finish all additional optional modules at the latest in the examination period in which you will be taking the final examinations for your degree.

Non-technical optional modules

Which modules are recognised as non-technical modules?

Non-technical modules are usually modules from other faculties. There are exceptions to this rule. If the contents of a module are very similar to the modules in your degree programme, then it will not be recognised as a non-technical module. This can be the case in mathematics or physics modules, for example. If you have any doubts, please ask the responsible Chair of the Examination Board in good time before attending a module as to whether it will be recognised as a non-technical module.

Do I have to register for non-technical optional modules?

It is normally necessary to register for many of the non-technical optional modules. Please find out about registration details for modules you wish to take in good time.

Information on the range of modules on offer by the Key Skills Centre (ZfS) and the respective registration details can be found here. If the responsible lecturer agrees, you can also attend modules that are not open for people from other degree programmes through the Key Skills Centre (ZfS). In these cases, please contact the lecturer in good time before the start of the lecture and check he or she agrees to this. Please use the registration form for non-technical optional modules, which you can finder under the following link.

If you attend a module without the necessary registration or without the necessary agreement by the lecturer, you will not be admitted to the corresponding examination.

Is it only possible to take modules covering 3 ECTS or 4 ECTS credits as non-technical optional modules?

The following applies for students in the Bachelor of Science degree programme in Electrical Engineering and Information Technology (B.Sc. EE&IT), who are studying in accordance with the FPO 2010 or FPO 2014:

Students must take non-technical optional modules worth a total of at least 12 ECTS credits. According to Section 9 (1) of the degree-specific examination regulations (FPO) for the B.Sc. EE&IT, these ECTS credits must be achieved by successfully taking part in at least two different non-technical modules at Kiel University.

You can therefore spread the total of 12 ECTS credits over two or more non-technical optional modules, however you like. The programme schedule (see FPO B.Sc. EE&IT) shows ECTS credits spread over four modules of 3 ECTS credits each - this is purely a suggestion.

The following applies for students in the Bachelor of Science degree programme in Electrical Engineering and Information Technology (B.Sc. EE&IT), who are studying in accordance with the FPO 2015:

Students must take non-technical modules worth a total of 8 ECTS credits. According to Section 3 (4) of the FPO for the B.Sc. EE&IT, "non-technical modules" includes the compulsory module "Technical English" as well as modules covering at least 4 ECTS credits that you can choose freely from the range at Kiel University.

If you wish, you can achieve 4 ECTS credits by taking more than one non-technical optional module.

Can individual non-technical courses also be recognised as non-technical optional modules?

ECTS credits are only obtained by successfully completing modules, not for the completion of single courses that belong to a module. If a module consists of multiple courses, e.g. a lecture and an introductory seminar, all parts of the module have to be completed successfully to obtain the credits. Only full modules can therefore be recognised as non-technical optional modules.

Please inform yourself in good time about which courses belong to the non-technical optional module that you have chosen and whether you will be able to complete the module. Sometimes modules continue across more than one semester. In this case it is often difficult to estimate whether it will really be possible to attend all courses assigned to the module. The definition of modules is down to the department offering the respective module.

Practical experience

Where do I submit my work experience report?

You can hand the report in to the Examination Office in person during opening hours, or put it in the letterbox next to the office door, or send it by post. Please make sure that all the requirements (certificate, tabular and detailed report, supervisor's signature, etc.) have been met, otherwise the report cannot be processed. Depending on your relevant degree-specific examination regulations (FPO), you can find these requirements in the Internship Regulations (FPO 2010 and FPO 2014), or in the Appendix to the degree-specific examination regulations (FPO 2015) 'Practical Experience'.

How long does it take to process my work experience report?

Please calculate a normal processing period of around two weeks.

Curriculum for the Master’s degree programmes

What procedure is to be followed to change an approved curriculum?

As with approvals for a curriculum, modifications to a curriculum must be agreed upon with the curriculum supervisor and approved by the responsible Chairperson of the Examination Board. In order to make the modifications clear, please mark the changes on the original curriculum (a copy of which can be obtained from the Examination Office for this purpose) or list them in a separate letter.

After the approval, submit your curriculum with the noted changes or the respective letter to the Examination Office.

Theses

Which guidelines are valid for external theses?

In the case of external theses, the Institute of Electrical Engineering and Information Technology follows the Guidelines for the conduct of "external" theses (in German), published by the Fakultätentag für Elektrotechnik und Informationstechnik e.V..

Closing times during your thesis

Please plan your thesis so that you are able to work from home on the days when the establishment is closed. For reasons of equality, it will only be possible to extend the thesis preparation period by the length of the closing times in justified, exceptional cases. An appropriate application - together with a declaration signed by your supervisor - must be submitted to the responsible Chairperson of the Examination Board.

 

What is the wording for the declaration to be included in each thesis?

Theses written in German must include the following declaration:

Erklärung

Ich versichere, dass ich die Bachelorarbeit / Masterarbeit / Diplomarbeit "Untersuchung wichtiger Dinge" selbständig und ohne unzulässige fremde Hilfe angefertigt habe und dass ich alle von anderen Autoren wörtlich übernommenen Stellen wie auch die sich an die Gedankengänge anderer Autoren eng anlehnenden Ausführungen meiner Arbeit besonders gekennzeichnet und die entsprechenden Quellen angegeben habe.
 

Mir ist bekannt, dass die unter Anleitung entstandene Bachelorarbeit / Masterarbeit / Diplomarbeit, vorbehaltlich anders lautender Vereinbarungen, eine Gruppenleistung darstellt und in die Gesamtforschung der betreuenden Institution eingebunden ist. Daher darf keiner der Miturheber (z.B. Texturheber, gestaltender Projektmitarbeiter, mitwirkender Betreuer) ohne (schriftliches) Einverständnis aller Beteiligten aufgrund ihrer Urheberrechte auch Passagen der Arbeit weder kommerziell nutzen noch Dritten zugänglich machen. Insbesondere ist das Arbeitnehmererfindergesetz zu berücksichtigen in dem eine Vorveröffentlichung patentrelevanter Inhalte verboten wird.

Ort, Datum
Unterschrift
Max Mustermann



Theses written in English must include the following declaration:
 
Declaration

I declare that I have produced the Bachelor’s thesis / Master’s thesis / Diploma thesis "Title of thesis" independently and without improper external assistance and that I have identified all word-for-word quotations of other authors, as well as comments based closely on other authors’ ideas, and I have listed the relevant sources.
 

I am aware that, unless agreed otherwise, the Bachelor’s thesis / Master’s thesis / Diploma thesis produced under supervision represents a group achievement and forms part of the overall research of the supervising institution. As a result, none of the co-authors (e.g. authors of text, creative project staff, co-supervisors) may use passages from the thesis for commercial purposes or make them accessible to third parties without the (written) approval of all those involved due to reasons of copyright. Particular note must be taken of the Arbeitnehmererfindergesetz (German Employee Invention Act), according to which pre-publication of patent-related content is prohibited.

Place, date
Signature
Name of candidate

Every thesis must contain an abstract. How long should this be?

According to the subject-specific examination regulations for the Master’s Degree Programmes in Electrical Engineering and Information Technology, as well as Electrical Engineering, Information Technology and Business Management, the theses must contain an abstract of approximately one page.

Where do I hand my thesis in?

According to Section 11 (6) of the Examination Procedure Regulations (PVO), theses have to be submitted to the responsible Examination Office in due time.
Outside of the Examination Office opening times, it is possible to submit the thesis to the supervisory working group or to submit it to the security gate at the Faculty of Engineering or to the main security gate of the CAU in an envelope addressed to the Examination Office. It is also possible to send the thesis by post. In each case a receipt stamp or date stamp is required to prove that the thesis has been submitted in due time.

How many copies of a thesis are to be submitted?

Students must submit two printed copies as well as an electronic version of their thesis to the Examination Office.

In addition to the printed versions of the thesis, a signed declaration is to be submitted, stating that the printed copies are identical to the digital version transferred to the Examination Office.

How long will it take to issue certificates?

According to Section 17 (1) of the Examination Procedure Regulations (PVO), graduates will receive their certificates no later than four weeks after the final grade has been determined.
Please note that the final grade cannot be determined until the Examination Office has received the grade for the last exam. The last exam is normally the Bachelor’s or Master’s thesis. Examiners at the Institute of Electrical Engineering and Information Technology have six weeks for the assessment of a thesis.
Graduates must therefore allow up to two and a half months until receiving their certificates and the associated documents.

Transcripts of Records

How do I request a Transcript of Records?

If you require a Transcript of Records, you can e-mail your request to the Examination Office or make an appointment.

If you are unable to collect your Transcript of Records from the Examination Office yourself, this may be done by a third party. Please note that we are only able to issue your document to a person instructed by you to collect it, if you provide that person with appropriate written authorisation and a copy of some form of signed photo identification (e.g. ID card) for the purpose of signature comparison.

How long does it take for the Examination Office to prepare a Transcript of Records?

Please allow a period of 3 working days until you can collect your Transcript of Records from the Examination Office.

BAföG

How do I obtain a certificate of achievement for a BAföG (Student Financial Assistance Programme) application?

If you require a certificate of academic achievement for the BAföG Office’s “Form 5”, please inform the Examination Office.

On achieving the required number of ECTS credits for a positive certificate, you will receive an e-mail when the form can be collected.

If a positive certificate cannot be issued immediately due to certain requirements not being met, you will receive an e-mail asking you for further details. Then – by your request – an individual review will be carried out determining whether or not a positive certificate can be issued and this will be produced accordingly.

You will receive e-mail notification when the form can be collected from the Examination Office. If you are unable to collect your form yourself, this may be done by a third party. Please note that we are only able to issue your document to a person instructed by you to collect it, if you provide that person with appropriate written authorisation and a copy of some form of signed photo identification (e.g. ID card) for the purpose of signature comparison.

Changing degree programmes

How do I get admitted to a higher semester?

For this purpose you will need

  1. a Transcript of Records and
  2. the Anrechnungsbescheinigung form (in German), which you can find here
Submit the completed form together with your Transcript of Records to the Chairperson of the Examination Board

who will be responsible for you in the future.

How do I apply for recognition of coursework and examinations?

Please submit your completed application for recognition of coursework and examinations, together with proof of previous academic achievements as noted on the application form, to the Examination Office. Your application will then be forwarded internally.

If your application is approved and all your listed coursework and examinations are recognised, you will receive an email informing you of this. If not all of your named coursework and examinations can be recognised, you will receive legally valid notification of this in writing. Your academic achievements will be entered into the examination administration system as quickly as possible by the Examination Office.

Please note that recognition is granted ex officio. This means that even coursework and examinations for which you have not applied for recognition, but which can be recognised for your degree programme, can be recognised.

Please allow at least two weeks for your application to be processed.

Is a registration for the industrial training required?

For the industrial training a registration is required. For this purpose, please complete the respective registration form (in German) and submit it to the Examination Office Electrical Engineering and Information Technology.

For which exams a registration is necessary?

Please register for written and oral examinations during registration periods. Please also register for examinations taking place during the semester in practical laboratory courses, projects, seminars and the Technical English module if you are attending one of these modules in the current semester.

Registration for examinations in practical laboratory courses, projects, seminars and the Technical English module does not mean that you do not have to register to attend the module, if this is required. For some modules a separate registration to attend is necessary before the module begins, such as when there is a restricted number of places on the module. Information on the registration procedure is mentioned in the corresponding UnivIS entry for these modules.